With modern work increasingly hybrid, remote, and distributed across time zones, conference calling matters more than ever. The good news: it’s now effortless to get a solution that supports both voice and video group calls without extra hardware or IT overhead.
It doesn’t have to be limited to team huddles, either. Today’s best services deliver reliable, HD-quality meetings you can confidently use for client-facing presentations, sales demos, trainings, and all-hands updates that bring stakeholders and employees together.
Even if your team works on-site, conference calls make it simple to collaborate with vendors, clients, customers, and partners who aren’t in the building with you.
Premium conference calling services are built for communications at scale, especially for businesses. If you only need the occasional small group call or something personal, you don’t necessarily need a full conference calling platform.
Tools like Slack, Skype, Google Meet, or even a basic three-way call can cover quick, lightweight needs.
However, a full-scale conference call service is the smarter move if you’re a remote or hybrid team, regularly need more than a handful of participants, or want advanced features like team chat, video conferencing, AI-powered transcripts, recording, and robust admin controls.
That’s why we dug deep into the leading solutions. Below you’ll find our top picks—and the criteria we used to choose them—so you can pick the right fit with confidence.
The Best Conference Call Services for Most
After researching and testing dozens of conference call services, we narrowed them to the standouts and identified Nextiva as best for most users. It offers generous participant limits, excellent call quality, and an all-in-one VoIP suite at a reasonable price.
When it comes to conference call software, you want a provider that stays out of your way and lets you do everything you need. Nextiva does exactly that—and then some—making it a strong fit for most businesses.
Even on its entry plan, Nextiva supports up to 40 audio-only participants and up to 250 video attendees. That easily covers weekly meetings and cross-functional collaboration, while also giving you runway for product demos, webinars, and larger virtual events. You also get HD audio and video, screen and file sharing, and dependable desktop and mobile apps.
The 8 Best Conference Call Service Options to Consider:
- Nextiva – Best conference call service for most
- RingCentral – Best standalone conferencing solution
- GoToMeeting – Best for keeping your remote team cohesive
- Grasshopper – Best mobile virtual phone system
- ClickMeeting – Best for webinars and conference calls
- Zoom – Best for hosting video conference calls
- Vast Conference – Best for instant conference calls
- FreeConferenceCall.com – Best free conference call service
Conference Call Service Reviews
#1 – Nextiva — The Best Conference Call Service for Most
VoIP and video have turned conference calls into an everyday business staple. In practice, you need one solution that’s just as comfortable for small team check-ins as it is for department-wide meetings and company trainings.
That’s where Nextiva shines.
Every plan includes core voice calling with HD audio, video meetings, faxing, and team messaging—plus texting and advanced features on higher tiers—so your team can call, chat, and meet in one place.
Conferencing is built into the platform. On the Professional plan, you can run unlimited audio and video conferences—the only constraint is the participant cap (up to 40 for audio and up to 250 for video on many accounts).
That’s plenty for most organizations. Typical pricing ranges between $11.95 and $26.95 per user per month depending on your term length and number of users, and you get:
- Unlimited 1:1 voice and video calling
- Unlimited audio and video conferencing
- Faxing and business texting
- Reliable desktop and mobile apps
- Local and toll-free numbers
- Screen sharing, file sharing, and meeting recordings
Pricing scales with seat count—smaller teams pay a bit more per user, while larger teams save.
Collaboration is smooth, too. In-meeting screen and file sharing, persistent chat, and calendar integrations make it easy to keep work moving before, during, and after calls.
Need to accommodate bigger audiences? Higher tiers significantly increase participant caps and add advanced admin, analytics, and compliance features for larger rollouts and virtual events.
For most use cases, you’re looking at roughly $20 per user per month for a complete calling and conferencing solution—budget-friendly for lean teams and scalable for fast-growing orgs.
#2 – RingCentral — The Best Standalone Conferencing Solution
RingCentral is one of the most established names in business communications. It’s flexible enough to match nearly any conferencing need, whether you want a slim, standalone meeting tool or a full unified communications platform.
Beyond its robust phone, messaging, and contact center suites, RingCentral also offers a focused video-conferencing option that’s perfect if you don’t need a full phone system.
That route can save serious money if all you need is high-quality meetings, virtual backgrounds, recordings, and team collaboration.
You can start on RingCentral’s free plan for meetings with up to 100 participants—no time-limited trial, just free ongoing access while you evaluate.
Need more? The Pro+ plan is an affordable step-up that supports larger meetings (up to 200 participants on many accounts), longer durations, cloud recording storage, and deeper analytics—ideal for managers and team leads.
Even better, only your hosts need the paid plan; everyone else can remain on free, which keeps costs low while unlocking the features you need.
If you prefer an all-in-one platform, RingCentral Business Communications adds a complete phone system, tight integrations (Slack, Microsoft 365, Google Workspace, CRMs), and enterprise-grade administration.
The Core plan—often the best entry point for most teams—starts around $20 per user per month and includes:
- Free business numbers and unlimited domestic calling
- SMS/MMS messaging
- Unlimited audio conferencing (with large participant caps)
- Video meetings (commonly up to 100 participants)
- 24-hour max meeting duration
- HD video and voice with recording
RingCentral is excellent if you want powerful free meetings for up to 100 people—or if you’re ready to roll everything (phones, messaging, meetings) into one cohesive platform.
#3 – GoToMeeting — The Best for Keeping Your Remote Team Cohesive
Remote collaboration works best when the tech feels invisible. GoToMeeting is easy to roll out, intuitive for new users, and lightweight on any device—ideal for dispersed teams that meet often.
Setup takes minutes with no extra infrastructure. Hosting or joining meetings is just a couple of clicks, so even non-technical folks get productive fast.
Meet from Mac, PC, iOS, or Android and keep your team face-to-face. You can display up to 25 webcams at once and record meetings to the cloud so no one misses a beat.
GoToMeeting focuses on reliability for the virtual-first workplace—smooth video, crisp audio, and the collaboration tools you use every day.
Key features include SSO, calendar integrations, meeting transcription, screen sharing with drawing tools, note taking, and diagnostic reports for IT visibility.
You can even pass mouse and keyboard control to attendees for training and troubleshooting sessions.
Recent additions like Slack integration let you launch meetings directly from chat, and risk-based authentication adds protection by flagging suspicious login behavior.
Higher-tier plans add a smart assistant that automatically captures action items and highlights.
Pricing is per organizer:
- Professional — $12 per month
- Business — $16 per month
- Enterprise — Custom rates
Professional supports up to 150 participants and Business up to 250. Enterprise accounts can go much higher—up to 3,000 attendees for large events.
Try GoToMeeting free for 14 days.
#4 – Grasshopper — The Best Mobile Virtual Phone System
Grasshopper isn’t a traditional conferencing suite—it’s a virtual phone system built for small businesses. That said, its mobile app can turn your personal phone into a business line with a separate number and voicemail, and it includes simple, unlimited audio conference calling for quick, on-the-go collaboration.
Pick a number, choose a plan, download the app, and connect your existing phone—it takes just a few minutes to get started.
Grasshopper supports unlimited conference calls with up to ten participants. The workflow is a bit old-school (you dial out to add each participant), but it’s quick for small groups and works well from a single smartphone.
All plans include:
- A free vanity or local number
- Custom greetings, extensions, and call handling rules
- Call forwarding, transfers, and business SMS
- Voicemail transcription
- Incoming call control and call reports
- Virtual faxing
We also like the automated text replies you can trigger when you miss a call—use it to set expectations and thank the caller so they’re never left hanging.
Plans start at $28 per month for one number and three extensions, $46 per month for three numbers and six extensions, and $80 per month for five numbers with unlimited extensions. You can try it free for seven days.
If you don’t need a virtual phone system, you may be better served by a dedicated conferencing tool like GoToMeeting or RingCentral.
#5 – ClickMeeting — The Best Conference Call Service for Hosting Webinars
Webinars are perfect for educating customers, teams, and communities at scale—but they require different tooling than a standard team meeting.
ClickMeeting bridges both worlds by letting you host internal video calls and robust, branded webinars from the same platform—often cheaper than paying for two separate tools.
For standard meetings, ClickMeeting caps attendance at 25 participants per meeting across plans—more limited than other options here.
If your internal meetings are usually small (as many are) or you already use another meeting app, ClickMeeting gives you advanced webinar capabilities when you need to go big.
Highlights include:
- Unlimited meetings and webinars
- Up to four cameras in webinar mode
- HD video and audio
- Screen sharing, remote control, and presentation mode
- Whiteboards, polls, surveys, private chat, and Q&A
- Real-time chat translation
- CTA buttons, registration pages, and post-event analytics
- Custom branding and landing pages
You can even sell webinar seats to generate revenue, with built-in registration and payment tools.
These are overkill for a basic stand-up—but essential for polished webinars and workshops.
Paid plans start at $25 per month (annual billing). You can try it free for 30 days to see if it’s the right fit.
#6 – Zoom — The Best For Video Conferencing
Zoom is a global leader in meetings and webinars. While many platforms include video, Zoom specializes in it—with strong performance at scale and a familiar interface most participants already know.
Household-name brands rely on Zoom for everything from quick check-ins to large virtual events.
The platform supports up to 1,000 interactive participants and up to 10,000 viewers with add-ons. It’s easy to use, scales well, and lets desktop users join right from the browser if they don’t want to install an app.
Participants can join with a single link. Mobile users can install the app for the smoothest experience.
Notable features include:
- Zoom Rooms for collaboration-ready conference rooms
- Team chat and file sharing
- High-capacity webinars and events
- Calendar integrations
- Cloud recordings and searchable transcripts
- Reliable mobile meetings
Pricing starts at $149 per year per host for meetings up to 100 participants. Business tiers support up to 300 participants and start at $199.90 per year per host.
Security has improved significantly over time, with waiting rooms, passcodes by default, and enhanced encryption options to help keep meetings safe.
You can also use Zoom free for 40-minute meetings with up to 100 participants.
#7 – Vast Conference — Best For Instant Calling
Vast Conference is great for spontaneous meetings. Every user gets a dedicated dial-in number; to start a call, just dial and enter your code—no calendar booking required.
Of course, you can schedule ahead when you want to, and there’s an operator-assisted option for high-touch events where you want a polished, concierge-style experience for attendees.
Expect built-in collaboration tools like screen sharing, document sharing, file transfers, call recording, and HD audio/video across plans.
International teams are covered with access numbers in 70+ countries, minimizing fees and connectivity headaches.
Plans at a glance:
- Essentials — $11.99 per user per month (up to 10 participants)
- Standard — $15.99 per user per month (up to 100 participants)
- Professional — $31.99 per user per month (up to 250 participants)
- Enterprise — Custom pricing (up to 500 participants)
While some platforms support larger maximums, Vast Conference comfortably covers most small-to-midsize needs—and it’s easy to try.
Start with a 14-day free trial.
#8 – FreeConferenceCall.com — Best Free Service
As the name promises, FreeConferenceCall.com is free to use. For nearly two decades, it’s helped nonprofits, schools, faith organizations, and small teams run audio and video meetings without a budget.
Anyone can use it—the model is “pay what you can” via optional donations—so you’re never blocked from hosting a meeting.
Top features include:
- Up to 1,000 participants
- Screen sharing and drawing tools
- Meeting recordings
- Presenter switching and private chat
- Mobile apps
- Call history and detail reports
- Custom meeting walls and global access
Since launch, the service has facilitated billions of calls worldwide. While it’s not as feature-rich as enterprise-focused tools, it’s remarkably capable—especially for teams that simply need to meet without added costs.
If you want to chip in, the average donation is a few dollars per month—but you can keep it free forever.
Methodology For Choosing The Best Conference Call Service
It’s hard to compare platforms without a framework. Here’s the criteria we used—and how you can use the same lens to pick the right tool for your team.
Review each factor below, decide what matters most for your use case, and shortlist the providers that check those boxes.
Flexibility With Every Call Type You Need
Modern teams switch between quick audio huddles, customer-facing demos, trainings, and large all-hands. Your provider should make that easy—with HD audio, reliable video, and simple scheduling for one-offs and recurring meetings.
Look for flexible formats (audio-only, video, webinars), live chat and Q&A, breakout rooms, and recording options. If you host public events, check for registration pages, reminders, and post-event analytics.
Above all, quality matters. Pixelated video and laggy audio cost trust and momentum—especially on sales calls.
Mobile Device Integration
The real value of conferencing is meeting from anywhere. Make sure the service has reliable iOS and Android apps, supports calling in from the road, and syncs with your calendar so hosts and attendees get one-tap joins.
Integrations should be dependable, not just promised. Test the mobile app, calendars, and CRM/project-management integrations during your trial to confirm they work as advertised.
Teams that live in Slack or Microsoft Teams should be able to start or schedule meetings without switching tools. If your provider claims a specific integration, verify it early.
Avoid The Meeting Size Surprise
Hybrid work is here to stay, and virtual events are common. Check participant caps for your typical meetings and your biggest moments—quarterly all-hands, customer webinars, or community events—so you’re never scrambling to upgrade at the last minute.
Compare caps across tiers, maximum meeting duration, and any add-on costs for large events. Choose a plan that covers today’s needs with headroom for growth.
Instant Call Collaboration That You Won’t Fumble
Visuals boost clarity. Look for screen sharing, file sharing, whiteboards, polls, and live chat. These features increase engagement and help you teach, demo, and align quickly.
Recording and transcription are must-haves for accountability and reference. They also help teammates who couldn’t attend, and make it easy to capture action items.
Bonus points for AI-assisted summaries, searchable transcripts, and automatic highlight reels—huge time savers after long meetings.
Security, Compliance, and Admin Controls
Protecting your meetings is non-negotiable. Prioritize waiting rooms, passcodes, host controls, and the ability to restrict screen sharing. If you’re in a regulated industry, confirm support for compliance needs and data retention policies.
Centralized admin, user provisioning (SSO/SCIM), and detailed analytics keep larger deployments secure and manageable.
International Access and Accessibility
Global dial-in numbers minimize friction for international teams and clients. For accessibility, look for live captions, keyboard shortcuts, and support for assistive technologies so everyone can participate.
Support, Reliability, and Total Cost
Check published uptime, status pages, and support SLAs. Calculate total cost over a year (including hosts, add-ons, and storage) rather than judging by list price alone. Many vendors discount with annual terms and higher seat counts.
Summary
For most users, Nextiva and RingCentral are our top picks. They combine quality, features, and pricing that work for the majority of teams—from scrappy startups to established SMBs.
That said, your best choice depends on your specific needs. Use the methodology above to weigh participant caps, mobile performance, security, collaboration tools, and cost—then pick the platform that fits how your team actually meets.
With the right service in place, you’ll spend less time fighting meeting links and more time getting work done.
